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    Studio rental Agreement

    “Company” is Immortal Still LLC; “Premises” includes the studio, office, restroom facilities, kitchenette and parking areas owned by Immortal Still LLC.; “Client” is the person or entity renting Premises and/or equipment. 

    RATES
    Rental rates are set by the most current version of the Rental Rate Sheet in effect at the time of signing. 

    PAYMENTS & DEPOSITS 
    In order to confirm and hold a reservation, all rental fees, plus any refundable leaning/damage deposits must be paid in full at the time of booking. In the case of additional equipment rental added on the shoot day, the rental fee plus damage deposit must be paid by credit card or cash deposit at the time of rental. 

    CANCELLATIONS 
    Cancellations of confirmed bookings will result in the following charges: DATES TERMS
    48 hours or more prior to rental date All payments refunded less 5% processing fee. 24 to 48 hours prior to rental date Fifty percent (50%) of total rental fee Less than 24 hours No refunds All refunds will be made electronically once Client's payments and deposits have cleared the Company’s account. 

    If the Company must cancel Client’s reservation, Photographer will be given, in Company’s sole discretion, either rescheduling priority or a full refund. Company is not liable for acts out of its control that affect the shoot, such as building equipment failures, power outages, weather, acts of God or emergencies. In such cases, Company will refund a prorated portion of Client’s payment. If cancellation is made more than 24 hours prior to the booking time and date, cancellation and processing fees may be waived by Company, at Company’s discretion, if the session is rebooked within five working days and the Company studio calendar can accommodate the new shoot date and time. 

    LENGTH OF USE 
    Rental periods are pre-arranged at the time of booking. Client’s rental time begins promptly at the designated starting time and ends promptly at the designated ending time. Time includes set up and break-down. Studio must be cleaned and vacated by the end of the rental period. No prior drop-off and/or pick-up after completion of shoot, of equipment, props, etc. unless negotiated at time of rental contract. Additional fees may apply. Early or extended hours must be worked out and paid for in advance before rental period begins.

    CLEANING & TRASH 
    Client agrees to leave the Premises and all contents and fixtures in the same condition as they were when Client arrived. Company will dispose of trash collected in the supplied trash cans. Client must discard larger items, such as personal props and set pieces, in the Picture This disposal bin behind the studio. Disposal of large amounts of garbage due to large sets may also accrue additional costs. All items brought to the Premises by Photographer are to be removed by Client Items left after 7 days will be assumed abandoned and may be discarded or kept by the Company for Company use, with no compensation due the Photographer, at the discretion of the Company. If Client does not return Premises to the order and cleanliness found when Photographer arrived, Company will charge at minimum a $50 cleaning fee to be withheld from the cleaning/damage deposit.

    STUDIO RULES 
    • No smoking whatsoever is allowed in the building or within 20 feet of any entrance. 
    • No Food and Water is the only authorized beverage. 
    • No alcoholic beverages or non-prescription or illegal drugs. 
    • Music/voices are to be kept at reasonable levels and not contain vulgar or offensive lyrics or words. 
    • No one will be admitted who is drunk or under the influence of illegal substances. 
    • No pets allowed without prior consent of a Company representative. 
    • Maximum of eight people in Photographer’s party. Ask ahead if you have a larger group.

    Client Responsibilities: 
    • Client will leave studio clean and neat just as they found it, furniture put back, all lights, sound system and equipment off. Client agrees to pay any cleaning fees deemed necessary beyond normal use (ie. paint damage and carpet stains). 
    • Renter also agrees that if any equipment, furniture, fixtures, etc. are mishandled, broken, ruined or stolen while renter is using the studio that they will replace any and all items or pay repair/replacement costs within 96 hours. 
    • Items left after 7 days will be assumed abandoned and may be discarded. 
    • Studio rental and any additional charges will be due upon the submission of the invoice at the end of the day. 
    • Renter agrees to pay all reasonable attorney’s fees and costs which may be incurred in connection with the collection of any unpaid accounts.

    WAIVER OF LIABILITY 
    Use of Company’s Premises and equipment is at Client’s risk. Client hereby agrees that Company will not be held liable for any direct, indirect, incidental or consequential damage, injury or loss to Client, his party or possessions while on the Premises. Client holds harmless and indemnifies Company and its owners, agents, representatives, associates, officers, employees, guests and tenants against any suit, claim, loss, accident, judgment, fine, injury or damages, including reasonable attorney’s fees. This indemnification shall continue in full force and effect during and after the term of the rental for such causes arising during the term of the rental. 

    CONDUCT 
    This is a shared studio and we maintain a professional environment. Client shall be solely responsible for the conduct and welfare of all persons accompanying Client while on Company’s Premises. Client agrees that a Company representative may, at Company’s sole discretion, be present at all times. If the representative observes or otherwise becomes aware of dangerous, pornographic, illegal or negligent practices or activities, the representative reserves the right to stop the shoot and may require Client and Client’s party to leave immediately. The authorities will be alerted to any illegal activities witnessed by the Company representative. In such case no refund will be given for unused time. However, Company and its representatives assume no responsibility to act in such cases. 

    AGE OF MODELS 
    Client is solely responsible for verifying that all photographic subjects are of legal age or accompanied by a parent or legal guardian. Company has no responsibility to determine or verify the age of participants in the Client’s activities but reserves the right to demand proof of parental consent if models or photographic subjects are under the age of 18 and to end those activities if Company becomes aware that legal age violations are occurring. Company is not liable in the case of an invalid ID or any other form of age verification 

    INSURANCE 
    Businesses, Corporations, Production Companies and other legal entities may be required, prior to rental, to present a certificate of general liability insurance naming Picture Immortal Still, LLC as additionally insured on the dates of the rental. If so required, Client’s liability insurance shall be deemed primary and non-contributory insurance in the event of any claim or suit. Liability insurance shall be Commercial General Liability with a minimum of $1,000,000 per occurrence & annual aggregate. 

    EQUIPMENT
    Company agrees to provide equipment in good working order, but makes no special guarantees as to said equipment’s functionality or suitability to Client’s purposes. Photographer shall notify Company immediately of any malfunction, damage or other issues with the equipment. There is no studio phone service provided. Client is advised to bring a cell phone. WiFi internet service is available during the rental period. Code for access will be provided in the rental agreement. 

    DAMAGE 
    Client shall be solely responsible for any damage to Company’s property or equipment that occurs during the time Client or his party occupies the Premises. Damage deposits will be held until repairs can be made. If the damage exceeds the amount of the damage deposit, Client agrees to pay reasonable additional repair costs to bring damaged equipment back to working condition. Client agrees to pay for damage to the Premises including spills, excessive wear, marks or stains on furniture, fixtures or painted surfaces. 

    ARBITRATION and MISCELLANY 
    If the parties are unable to resolve any controversy or claim arising under this Agreement, they agree to submit the dispute or claim to binding arbitration subject to the commercial arbitration rules of the American Arbitration Association. This arbitration will take place in DeKalb County, Georgia. The parties further agree that any such controversy or claim shall be submitted to one arbitrator selected from the panels of arbitrators of the American Arbitration Association. Each party shall be responsible for its share of the arbitration fees in accordance with the applicable Rules of Arbitration. In the event a party fails to proceed with arbitration, unsuccessfully challenges the arbitrator's award, or fails to comply with the arbitrator's award, the other party is entitled to costs of suit, including a reasonable attorney's fee for having to compel arbitration or defend or enforce the award. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $100. Client shall comply in all respects with all federal, state, county, city, or other local laws, regulations and ordinances and all rules and regulations of any governmental authority, in connection with this Agreement. This Agreement incorporates the entire understanding and agreement between Company and Client Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The laws of the State of Georgia shall govern this Agreement. The following signatures constitute a legal and binding Agreement between Client and Company.